ORBS Bylaws

Revised 1/20/2008

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INTERNATIONAL SOCIETY OF GLASS BEADMAKERS
Oregon Regional Beadmakers Society (O.R.B.S.)

CODE OF REGULATIONS

Article I

NAME, LOCATION, AND PURPOSE

Section 1.1- Name. The name of this chapter of the International Society of Glass Beadmakers, Inc. will be the Oregon Regional B Beadmakers Society (O.R.B.S.), also referred to in this document as the Chapter.

Section 1.2- Purpose. This chapter is organized and is to be operated specifically:

a. To preserve the rich and diverse traditions of the art of glass beadmaking and glassworking techniques;

b. To promote educational initiatives on historical, as well as, contemporary techniques and trends;

c. To establish programs which promote the art of glass beadmaking and glassworking to the general public, as well as among collectors, potential collectors, museums, the arts community, and educational facilities; and

d. To institute communications, networking support, and professional development among the glass beadmakers in the Oregon regional area.

Article II

MEMBERS

Section 2.1- Membership. Membership in the O.R.B.S. shall be open on a non-discriminatory basis to all individuals and groups who are interested in supporting contemporary glass beadmaking, who pay dues at rates established by the group, and who abide by the regulations and standing rules of the chapter. Membership is not limited by race, color, creed, sex, national origin or sexual orientation.

Section 2.2- Honorary and Complimentary Membership. At its discretion, the O.R.B.S. may grant from time to time honorary or complimentary memberships to groups or individuals for whatever time frame the group chooses.

Section 2.3- Voting. Each membership in good standing shall be entitled to one vote on all general and special elections submitted to a vote by the members.

Section 2.4- Termination of Membership. Memberships will be terminated if: a) dues are not paid by the date set by the group, b) other financial obligations to the chapter are not paid within the time constraints set by the O.R.B.S., c) violations of the Code of Regulations, standing rules, or other behaviors that threaten the well-being of individuals or the chapter occur. Termination will be by majority vote of the O.R.B.S. present for a regular or special meeting.

Section 2.5- Resignation. Membership in the O.R.B.S. is considered continual unless a member declares in writing a desire to resign. Resignation does not relieve obligation of any accrued and/or unpaid obligations to the O.R.B.S..

Article III

DUES

Section 3.1-Dues. All members except honorary/complimentary members shall pay annual dues.

Section 3.2- Variances. From time to time, the Board may create variances from the established dues structure. For example if a member must receive a printed newsletter their dues may be higher to accommodate the additional cost.

Section 3.3- New Members’ Dues. New members who pay dues in the last quarter of the membership period will be granted paid membership status for the following year. Ideally, members pay annual membership dues at the first meeting of the calendar year.

Article IV

OFFICERS OF THE CHAPTER

Section 4.1- Officers. The officers of the O.R.B.S. shall be the President, Vice-Presidents, Treasurer and Communication Liaison/Secretary. The President, Vice-President, Treasurer and Secretary will be the Executive Committee and the Board of Directors.

Section 4.2- Election of Officers. The President, Vice-President, Treasurer and Secretary will be elected by a vote of the membership.

Section 4.3- Terms of Office. All officers shall hold office for a term of one year, until their successors have been duly elected and have qualified, or until removed as herein provided. Officers nearing the end of their one-year term may run for re-election for another 1-year term. There will be no term limits on these positions.

Section 4.4- Vacancies. In case any office of the O.R.B.S. becomes vacant by death, resignation, retirement, disqualification, or any other cause, the office may be filled by appointment of the President, subject to affirmative vote of the majority of the O.R.B.S. membership, although such majority may not constitute a quorum, present at any regular or special meeting called for that purpose. Each person so elected to fill a vacancy shall remain an officer until the next scheduled election and qualification of his/her successor.

President

The President shall have and exercise general charge and supervision of the affairs of the O.R.B.S..

Vice-President

At the request of the President, or in the event of the absence or disability of the President the Vice-President shall perform the duties and possess and exercise the powers of the President.

Secretary

The Secretary shall oversee the monthly distribution of the O.R.B.S. newsletter, including the scheduling of meeting times and places. The Secretary shall take minutes of monthly meetings and distribute information via the newsletter to all members. The officer will also be in direct communication with the National Organization via our Regional Director.

Treasurer

The Treasurer shall oversee the custody of all O.R.B.S. funds and securities shall oversee the books belonging to the O.R.B.S. and shall oversee the keeping of full and accurate accounts of all receipts, disbursements and members in good standing. In case of the Treasurer’s death, resignation, retirement, or removal from office all books, papers, vouchers, money, and property of whatever kind in the Treasurer’s possession or under the Treasurer’s control belonging to the O.R.B.S. shall be returned. The Treasurer shall, in general, perform the duties incidental to the Office of Treasurer, subject to the control of the Executive Committee. Two signatures, the Treasurer and President are required for all disbursements.

Section 4.5- Removal and Resignation of Officers. Any Officer may be removed, either with or without cause, at any time, by a vote of the majority of the Officers then serving. Any Director may resign from office at any time by written notice to the Chapter. Such resignation shall be effective upon receipt by the O.R.B.S., unless another effective date shall be specified.

Any Officer proposed to be removed shall be entitled to at least ten (10) days notice, in writing by mail, of the meeting of the O.R.B.S. at which such removal is to be voted upon and shall be entitled to appear before and be heard by the group at such a meeting. The decision of the group is final.

Article V

MEETINGS

Section 5.1- Regular Meetings. Regular meetings of the O.R.B.S. shall be held at least six times a year at such times and at such places as shall be determined by the group.

Section 5.2 - Special Meetings. Special meetings of the Officers may be called by the President or Vice-President acting in the capacity of President.

Section 5.3- Notice of Meetings. Notice of meetings will be sent via e-mail posted on the O.R.B.S. web site at www.theorgs.org no later than 2 weeks before the next meeting.

Section 5.4- Consents. Whenever the vote of the group is required to be taken at a meeting in connection with any group action, a member may submit in writing their vote if they are unable to attend the meeting.

Article VI

COMMITTEES

Section 6.1- Committees. The Executive Committee may by general resolution delegate to committees or to officers of the Chapter such powers as they may see fit. Each committee shall consist of two or more members and must be chaired by an Officer. Any committee charged with review of matters relating to finance, personnel, or legal issues must be comprised only of current members of the Executive Committee.

Section 6.2- Appointment. The Officers shall have the power to create committees of its members to exercise such powers as are specifically delegated by resolution of the group. All such committees shall have the power to establish written rules and regulations for the conduct of their business, consistent with the laws of the State of Oregon and these Regulations, and shall keep written records of their proceedings, which shall be maintained by the chapter. The President or designee shall oversee the Committee.

Section 6.3- Other Committees. Other committees (for special events such as a bead show) may be appointed by the Executive Committee with concurrence of the O.R.B.S. members for such tasks as circumstances warrant. Such committees shall limit their activities to the accomplishment of the particular tasks for which they are created. Upon completion of its assigned task, each such committee shall stand discharged.

Article VII

CONTRACTS, CHECKS, DEPOSITS, AND FUNDS

Section 7.1- Contracts. The Executive Committee, except as these Regulations provide, may authorize any member of the O.R.B.S. to enter into contract or execute and deliver any instrument in the name of the group, and such authority may be general or confined to a specific instance. Unless so authorized by the Executive Committee, no officer, agent, or employee shall have any power or authority to bind the Chapter by any contract or engagement or to pledge its credit or render it monetarily liable for any purpose or any amount.

Section 7.2- Bills, Notes, etc. All bills payable, notes, checks, or other negotiable instruments of the Chapter shall be made in the name of the O.R.B.S. and shall be signed in accordance with resolutions duly adopted by the group. No officer, either singly or jointly with others, shall have the power to make any bills payable, notes, checks, drafts, warrants, or other negotiable instruments or endorse the same in the name of the O.R.B.S., except as herein expressly prescribed and provided.

Article VIII

FISCAL YEAR

The fiscal year of the O.R.B.S. shall end in December each year.

Article IX

BOOKS AND RECORDS

There shall be kept correct and complete books and records of accounts and minutes of the proceedings of the O.R.B.S.

Article X

AMENDMENTS

This Code of Regulations may be altered, amended, repealed, or added to by affirmative vote of a majority of the members of O.R.B.S. casting votes, provided that written notice shall be posted on the O.R.B.S. web site. Members may submit comments within two weeks for consideration by the board via a link on the O.R.B.S.. Members will receive a response within 30 days from date comments submitted. If no comments are received within two weeks of posting on the O.R.B.S., bylaw changes will be accepted. This notification shall state the alterations, amendments or changes proposed to be made in this Code of Regulations. Only such changes as have been specified in the notice shall be made.